Board Policies

Adoption Date: May 09, 2000
Revision Date: Jul 02, 2008

Professional Growth, Travel and Related Reimbursable Professional Expenses

All employees shall be provided opportunities for the development of increased competence beyond that which they may attain through the performance of their assigned duties.

In the light of their impact upon the lives of students and in keeping with the breadth of experience and depth of training which they possess, opportunities for the professional staff shall be especially rich and varied.

The Superintendent shall provide the staff with opportunities in areas such as the following:

  1. Released time and leaves of absence for travel and study;
  2. Visits to other classrooms and other schools;
  3. Conferences involving other personnel from the district, county, state, region, or nation;
  4. Membership in committees drawing personnel from such sources;
  5. Training and classes and workshops offered within the district;
  6. Further training in institutions of higher education;
  7. A full up-to-date professional library for the professional staff, made available for optimum reference use.

The budget of the district shall include funds to help defray in-service growth expenses of employees.  Determination of in-service growth activities and participants will be made by the Superintendent, or those whom he designates.

Travel and subsistence expenses shall be paid according to the laws and regulations of the State of Indiana, except that no financial assistance is allowed for summer school.

A.          Within its available budget capability the Corporation recognizes the worth to the school system of professional travel and tries to support employee travel to activities that clearly will benefit the programs of the Corporation.  Requests for such travel must be initiated in advanced by means of the Corporation’s Professional Development Form.  The form must indicate the kinds of anticipated expenses the employee would like reimbursed.  The Superintendent or his/her designee must approve in advance all requests to attend meetings or travel outside the Corporation.  In addition, the Board must approve in advance all requests that require the employee to be gone for more than three working days.  All travel claims submitted for reimbursement must be approved by the Board of School Trustees.

  1. Employee requested meetings:  In those cases where an employee requests permission to attend a conference, the following expenses may be partially or totally allowed by the Superintendent or his/her designee provided the request has been approved:
    1. Travel - actual fare by public carrier or by private car at the current per mile rate established by the Superintendent.  Where the one-way distance exceeds 300 miles, the claimant's reimbursement for travel will not exceed cost of roundtrip plane fare (coach).  Documentation of mileage or fare is required.  The expenses of bus or airport limousine service between airport and hotel are allowable, if documented.
    2. Meals - The Superintendent shall annually establish a per day limit on meal reimbursement.  Tips are reimbursable with a 20 percent limit. Receipts must be presented to obtain reimbursement.  It is assumed that noon meals for meetings of one day duration would not be reimbursed, unless a meal is included in a registration fee.
    3. Lodging - employees will be reimbursed for lodging expenses.  The employee is expected to acquire decent lodging and to avoid lodging that is luxurious.  Employees may be asked to share a room when more than one employee is attending the same meeting.  In such cases, only one employee will submit the lodging claim.  When the employee takes his/her spouse along, the Corporation will pay the single occupancy rate only.
    4. Registration - registration fees may be partially or fully allowed depending upon the amount and budget capability.


B.        Reimbursement Claim Procedure:

  1. The employee is entirely responsible for preparing the claim form and giving it to his/her immediate supervisor within two weeks following the professional experience. Failure to do so may result in the claim being disallowed.
  2. All documentation must be attached to the claim.
  3. The immediate supervisor will inspect the claim, modify it, if necessary, and forward it to the Corporation’s Business Manager.


C.        The Superintendent or his/her designee reserves the right to specify modes of travel, lodging and eating arrangements in order to achieve reasonable economy.  Such modifications will be described to the employee(s) before the trip occurs.

I.C. 20-28-3-4
This page was last modified:
Jan. 11 2013